UCSD Layoff from Career Appointment or Special Selection: Apply by 10/17/13 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible ACCES or Special Selection clients should contact their Vocational Rehabilitation Counselor for Special Selection.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Under the general direction of the eRAP Steering Team Co-Chairs and eRAP Project Manager, the eRAP Operations and Business Analyst is responsible for overseeing and coordinating the overall operation of sponsored research administrative systems through UCSD’s Coeus application. The eRAP Operations and Business Analyst also coordinates the implementation of new functionalities and is responsible for all aspects of on-going Coeus system administration including the Proposal Development module (ePD), Institute Proposal module, Award module, workflow/routing, business rules, code table maintenance, data management, audit/exception reporting. The incumbent also leads/facilitates meetings of the eRAP Operations Committee which is made up of stakeholders that manage various aspects of the UCSD’s enterprise-wide research administration systems and processes. Business analysis responsibilities include supporting the ePD development and roll-out. The eRAP Operations and Business Analyst also participates in, and provides support to, various eRAP projects and initiatives such as eRAP Reporting Project, advanced ePD initiatives, potential migration to Kuali/Coeus and other eRAP approved projects. This includes eliciting business requirements from subject matter experts, writing functional requirements documents, preparing workflow diagrams and translating user needs into clear business requirement documents, obtain consensus and sign-off to hand off to the technical team for review and implementation. The eRAP Operations and Business Analyst serves as Coeus Data Steward and has responsibility for managing access requests via AccessLink. The position coordinates and aligns the Coeus application with other campus enterprise systems, writes standard operating procedures, QA testers and leads/facilitates meetings of the eRAP Operations Committee.
Experience in the management of one or more enterprise business applications (such as Human Resources, Financial, Facilities or Research systems) in a business, research or academic setting.
Experience managing enterprise business applications through configuration techniques, database management, user roles and rights management, business rules and similar responsibilities.
Demonstrated business analysis skills such as eliciting business requirements from subject matter experts, writing functional requirements documents, preparing workflow diagrams and translating user needs into clear business requirement documents, basic understanding of programming techniques; Experience working with comprehensive integrated systems and their technical infrastructure.
Graduate Degree in Business Administration, Public Administration, Financial Management or Computer Sciences Management preferred; or equivalent combination of education and experience.
Six years of experience in administrative analysis or systems operations roles.
Experience in the implementation of technology solutions in a business, research or academic setting.
Excellent written and oral communication skills. Work experience in editing for stylistic consistency, logical organization, rational development of content, and ensuring technical content accuracy.
Skill in conceptualizing and developing theoretical and practical frameworks that describe complex ideas in understandable, usable ways.
Proven ability to direct the efforts of cross-organizational workgroups, and to build consensus among a broad spectrum of diverse constituencies and at varying organizational levels.
Advanced knowledge of computing tools and modern administrative information systems such as SQL and relational databases.
Proven knowledge and experience in sponsored research proposal management, and post award functions. Familiarity with the steps associated with proposal development, submissions, post-award financial compliance for sponsored research grants, contracts, cooperative agreements and clinical trials.
Working knowledge of and experience working with many University administrative units in connection with sponsored research administration systems and processes.
Experience with UCSD on-line resources (eg. Data Warehouse, Blink, Link Services)
UC San Diego is an Equal Opportunity / Staff Affirmative Action Employer that values a diverse workforce.
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